Forms and documents

Academic programs

• New and/or revised program proposals: routing sheet (PDF, 40KB)
  • Submit with appropriate SUNY Form
  • Teacher preparation programs require a different SUNY form.  Please contact the Associate Provost's Office at x2232 for the form. 
• Template for proposing new minors (PDF, 40KB)
• Program Announcement and Letter of Intent: routing sheet
  
  • Submit with SUNY Form 1A (Program Announcement) or 1B (Letter of Intent)
  • Teacher Preparation programs require a different  SUNY form.  Please contact the Associate Provost's Office at x2232 for the form.
• Graduate program proposal flow chart (PDF, 113KB)

Travel and finance

New York State Travel Manual - SUNY Oswego adheres to general guidelines and responsibilities stated in the OGS Travel Manual. Includes definitions of 'official station,' 'travel status,' and other terms and procedures related to travel and miscellaneous expense reimbursement. For more information contact the Travel Office at x2223.

• Faculty Professional Development/Travel Reimbursement Policy 2022-23
• Update on travel allowances from NYS Comptroller's office.
• Request form for state car. Note: please send original and three copies to 'Garage,' Building 12, seven working days prior to the trip.
• Travel request form (pdf) For requests to travel to conferences, meetings, etc. Forward form (T-1) to the Provost Office for out of state approval.
• Employee Report of Travel Expenses and Claim for Payment (AC132-S) - Travel Voucher - fillable form available in Internet Explorer.  Required for all faculty travel reimbursement; retain all receipts for travel, food and lodging expenses to be submitted with this form. For assistance, contact the Travel Office at 2223.
• Statement of Automobile Travel (AC160-S) - Fillable form available in Internet Explorer.
• Statement of State Corporate Travel Card Charges (AC3256-S) - Fillable form available in Internet Explorer.
• Tax exemption certificate for rental cars and all other products and services.
• Tax exemption certificate for hotel occupancy.

Promotion and tenure

• Promotion and tenure forms (MS Word and html)

Research fellowship information

• Please go to:  Internal Grants  on the ORSP webpage and see Provost Faculty Research and Creative Activities Fellowship for application guidelines and information

Sabbatical request information

• Sabbatical proposal application (PDF) includes cover sheet, application form, proposal directions and evaluation worksheet
• Sabbatical report guidelines
• Sabbatical leave report cover sheet

Fund and expense transfers, request for payment from Foundation accounts form

• Journal transfer form AC-22 (PDF, 20KB). For transferring expenditures among accounts. Form to be sent to Provost's Office, not directly to Finance.
• Allocation adjustment form UA3 (PDF, 20KB). For assigning and adjusting allocations within accounts. Form to be sent to Provost's Office, not directly to Finance.
• Revenue transfer form RA (PDF, 12KB). For transferring revenue among Income Fund Reimbursable (IFR) and State University Tuition Reimburable Accounts (SUTRA).
• Request for payment from alumni and/or Oswego College Foundation accounts.

Soliciting and/or accepting of In-kind (non-cash) gifts to SUNY Oswego

• Alumni and Development  Gift-In-Kind Transmittal Form (PDF, 20KB)

Searches/hiring/appointment forms

• Long Ad Information Required for Faculty & Professional positions can be found in the Search Resource Guide posted on the Human Resources webpage under 'Professional and Faculty Searches.'  This requires a request to fill form found here:  https://www.oswego.edu/human-resources/file/unclassified-request-fill-form.
•  The Search Resources Guide and Final Search Report can be found at https://www.oswego.edu/human-resources/professional-faculty-searches
• Suggested faculty interview meetings and new hire/appointment process
• Hospitality:
•      Policy as of January 1, 2020
  
•      Hospitality reimbursement form
• Appointment updater for alerting Payroll, Human Resources, Finance, Deans, and the Provost's Office of appointment terminations and other appointment-related developments.
• New York State directive on the use of Social Security numbers in publications by state agencies.
• Reassignment-Extra Service Request Rev. 8/19

Visiting scholar

• Policy & application

For additional assistance, contact the Office of the Provost.